Data Classification Policy
Introduction
This Data Classification Policy outlines the procedures for categorizing and handling data based on its sensitivity and value to the organization. The purpose of this policy is to ensure that data is protected in a manner that is consistent with its classification level.
Scope
This policy applies to all data created, stored, transmitted, or processed by the organization. This includes both electronic and physical data.
Data Classification Levels
Data will be classified into the following levels:
Classification Level | Description | Examples | Handling Requirements |
|---|---|---|---|
Confidential | Data that is highly sensitive and could cause significant harm to the organization if disclosed. | Financial information, trade secrets, personal identifiable information (PII) | Access restricted to authorized personnel only. Encryption required for storage and transmission. |
Internal | Data that is intended for internal use only and could cause harm to the organization if disclosed. | Business plans, internal memos, employee performance reviews | Access restricted to employees only. |
Public | Data that can be freely shared with the public. | Marketing materials, press releases, website content | No restrictions on access. |
Data Classification Process
- Data Owner: The data owner is responsible for classifying data according to its sensitivity and value.
Data Classification Committee: The Data Classification Committee will review and approve data classification decisions.
Data Labeling: All data will be labeled with its classification level.
Data Handling: Data will be handled in accordance with its classification level.
Data Handling Requirements
Classification Level | Storage | Transmission | Disposal |
|---|---|---|---|
Confidential | Encrypted storage | Encrypted transmission | Secure disposal |
Internal | Secure storage | Secure transmission | Secure disposal |
Public | No restrictions | No restrictions | No restrictions |
Enforcement
Violations of this policy may result in disciplinary action, up to and including termination of employment.
Review
This policy will be reviewed annually or as needed.
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